Costume Keeper Features

Everything you need to manage your dance studio's costume inventory efficiently

Costume Catalog:

Streamline your day-to-day studio management

  • Costume Catalog

Comprehensive inventory of all your costume styles with detailed information.

  • Track name, category, colors, and fabrics

  • Set replacement values for insurance

  • Add notes and descriptions

  • Stock Management

Track exact quantities by size, condition, and storage location.

  • Track by size (XS, S, M, L, XL, etc.)

  • Record condition (new, good, needs repair, retired)

  • Assign to storage locations

  • Photo Gallery

Upload multiple photos per costume for easy visual identification.

  • Upload from any device

  • Multiple photos per costume

  • Cloud-hosted for reliable access

  • View in full-screen gallery mode

Enrollment & Registration

Simplify how families join and register for classes

  • Dance Routines

Organize costumes by dance routine or performance.

  • Create routines with song names and teachers

  • Track student count per routine

  • Assign multiple costumes per routine

  • See total replacement value per routine

  • Find Costumes

Smart search to find costumes matching your quantity needs.

  • Enter number of dancers needed

  • See which costumes have enough stock

  • Filter by category and size

Portals & Access

Role-based access for everyone in your studio community

  • Advanced Filtering

Quickly find costumes with powerful search and filter options.

  • Search by name or description

  • Filter by category, color, size, fabric

  • Filter by assigned routine

  • Show/hide retired costumes

  • Student Records

View student data synced from your studio management system.

  • Sync from My Studio Manager CRM

  • Cross-app sync from sibling applications

  • View contact information

Billing & Payments

Flexible pricing and Australian-ready payment processing

Dual Payment Processors

Worldpay integration for AU/NZ studios with hosted payment page for secure card collection. Stripe support for international studios.

  • Worldpay HPP

  • Stripe Connect

  • Recurring payments

Discount System

Automatic multi-class and sibling discounts with tiered pricing. Choose percentage or fixed dollar amounts per child. 'Best Price Wins' or stacking modes with pricing preview.

  • Tiered sibling discounts

  • Per-child amounts

  • Pricing preview

Centralised Accounts

Manage all customer billing from a single Accounts page. View family billing sheets with detailed transaction history, outstanding balance tracking, and quick actions to add charges, credits, or record payments.

  • Family billing sheets

  • Outstanding balance tracking

  • Quick actions

  • Add charge/credit

  • Record payments

Streamline your studio operations with Class Manager. Manage classes, track attendance, process payments, and communicate with families — all in one place.

With Class Manager in My Studio Manager, everything is handled in one simple system — so you can focus on the dancing, not the paperwork.

📅 Manage your classes with ease

Forget the spreadsheets and paper rolls. Class Manager keeps your studio timetable organised and up to date, without the admin headaches.

✨ Why You’ll Love It:

✏️ Create and edit classes in seconds.

📊 View your whole schedule at a glance.

🕒 Manage seasons, holidays, and recurring classes.

👩‍🎓 Link classes directly to student and parent records.

Ready to Streamline Your Studio?

Join Australian dance, music, and performing arts studios already using
Class Manager to save time and grow their business.

✅ Mark rolls in seconds

Marking attendance doesn’t need to take up your teaching time. With Class Manager, rolls are quick and accurate, from any device.

📲 Mark attendance on your computer, tablet, or phone without having to log in to the system.

🔔 Track attendance and spot patterns early.

📉 Reduce drop-outs by following up on absences.

💬 Access student details directly from the roll. (Coming Soon)

📝 Enrolments & trials made simple

Families can enrol into classes — or book a trial — straight from your website. Everything flows directly into the system.

✨ Key Features:

🌐 Online enrolments sync instantly with your class calendars

🧾 Capture student and parent info directly via the online form.

✅ Restrict class enrolments by age (coming soon)

🙌 Parents can manage classes via the Parent Portal (coming soon)

🤖 Connect enrolments to automations and workflows.

💛 Why studio owners love it

Because it means you don’t need multiple systems anymore. My Studio Manager becomes your one-stop-shop — handling class management, enrolments, trials, rolls, communication, and more.

🙌 Save hours of admin time

💃 Make it easy for families to enrol and trial

🕹️ Keep every tool you need in one simple platform

💻 No more juggling different logins or paying for extra software

🔔 Class Manager is currently in Beta

Our Class Manager module is still in Beta, which means it’s actively being shaped by the feedback of studio owners just like you. We’re rolling out features, refining the experience, and building it step-by-step with your needs in mind.

Even once the module is out of Beta, we’ll never stop improving. My Studio Manager will continue to grow and adapt based on your feedback and requirements, so the system always works the way you need it to.

🚀 Ready to simplify your classes?

With Class Manager, you’ll always know who’s enrolled, who’s trialling, and who’s in the room.

💬 Book a Demo to see it in action or Sign Up For A 30 Day Trial and watch your leads turn into loyal clients!

Magic Features

Smart features for your studio lobby and reception

  • CRM Integration

Seamless integration with My Studio Manager.

  • Auto-sync studio locations

  • Import student records by tag

  • Webhook support for real-time updates

  • Cross-App Connectivity

Share data with sibling applications in your studio ecosystem.

  • ShowFlow: Share costume data for shows

  • Class Manager: Sync student records

  • Secure API key authentication

Book a Demo

  • Storage Locations

Organize where costumes are physically stored.

  • Create hierarchical location structure

  • Scan labels for quick content viewing

  • Assign stock to specific locations

  • Stocktake

Comprehensive inventory counting with discrepancy tracking.

  • Count items with mobile interface

  • Create stocktake sessions

  • Apply adjustments when complete

  • Custom Categories

Create custom categories to organize your costumes your way.

  • Keep default categories or customize

  • Easy category management

  • Filter costumes by category

  • Mobile Access

Quick phone access via QR code for on-the-go inventory management.

  • Generate secure QR codes

  • One-time use for security

  • Add costumes using phone camera

  • QR Code Labels

Print QR codes for storage locations for quick scanning.

  • Generate printable labels

  • Scan to view location contents

  • Works with mobile access

  • PIN Security

Secure access with location-specific PIN authentication.

  • 4-8 digit PIN protection

  • Custom PIN hints for remembering

  • Admin can reset PINs if needed

  • Data Backup

Export and restore your location data for peace of mind.

  • Export all costumes and stock

  • Include routines and assignments

  • JSON format for portability

  • Dashboard Analytics

At-a-glance overview of your costume inventory health.

  • Total costume styles count

  • Usable vs needs repair counts

  • Retired items tracking

Book a Demo