Hive Projects

Studio Management Made Simple

Project Management for Studios

Hive Projects Features

Everything you need to manage projects, track tasks, and collaborate with your team in one powerful, intuitive platform.

Visual Workflow

See all your projects and tasks at a glance with intuitive Kanban boards.

Team Collaboration

Keep everyone aligned with assignments, comments, and real-time updates.

Customizable

Adapt pipeline stages and labels to match your unique workflow.

Secure & Private

Multi-tenant architecture keeps your studio's data completely isolated.

Complete Project Management Solution

From simple task lists to complex multi-stage workflows, Hive Projects gives your studio the tools to stay organized and deliver on time.

Project Management

Organize and track all your studio projects in one place

  • Kanban Boards

Visual project boards with customizable columns. See work status at a glance and move tasks through your pipeline stages.

  • Drag & drop

  • Custom columns

  • Visual workflow

  • Multiple Projects

Create separate projects for different productions, events, or initiatives. Each project has its own board and settings.

  • Unlimited projects

  • Project archiving

  • Quick switching

  • Project Templates

Save time with reusable project templates. Create standardized workflows that can be applied to new projects instantly.

  • Template library

  • One-click creation

  • Consistent workflows

  • Custom Pipeline Stages

Define pipeline stages that match your workflow. From 'Ideas' to 'Complete', customize columns for any process.

  • Flexible stages

  • Color coding

  • Reorder columns

Task Management

Comprehensive tools for managing every detail of your tasks

  • Rich Task Details

Create detailed tasks with descriptions, due dates, priority levels, and custom fields. Everything you need in one place.

  • Due dates

  • Priority levels

  • Descriptions

  • Task Assignees

Assign tasks to team members. Everyone knows what they're responsible for and can filter to see their own work.

  • Multiple assignees

  • Team visibility

  • Workload view

  • Labels & Categories

Color-coded labels help categorize and organize tasks. Create custom labels that match your team's needs.

  • Custom colors

  • Multiple labels

  • Quick filtering

  • Checklists

Break down tasks into subtasks with checklists. Track completion progress and ensure nothing gets missed.

  • Subtask tracking

  • Progress bars

  • Completion status

  • Drag & Drop

Easily move tasks between columns or reorder within a column. Intuitive drag and drop makes organization effortless.

  • Smooth animations

  • Touch support

  • Bulk moves

  • Due Date Tracking

Set due dates and get visual indicators for upcoming and overdue tasks. Never miss a deadline again.

  • Date picker

  • Overdue alerts

  • Calendar view

Collaboration

Keep your team connected and informed

  • Comments & Discussion

Threaded comments on every task. Keep all discussion in context with the work being done.

  • Threaded replies

  • Mentions

  • Rich text

  • Comments & Discussion

Threaded comments on every task. Keep all discussion in context with the work being done.

  • Threaded replies

  • Mentions

  • Rich text

  • File Attachments

Attach files directly to tasks. Keep all relevant documents, images, and resources organized together.

  • Multiple files

  • Preview support

  • Easy uploads

  • Activity History

Complete audit trail of all changes. See who did what and when with detailed activity logs.

  • Full history

  • Change tracking

  • User attribution

  • In-App Notifications

Real-time updates for assignments, comments, and status changes. Stay informed without constant checking.

  • Real-time alerts

  • Customizable

  • Read tracking

Views & Filtering

Find what you need quickly with powerful views

  • My Tasks View

Personal dashboard showing all tasks assigned to you. See status counts, overdue items, and upcoming work.

  • Personal focus

  • Status summary

  • Priority sorting

  • Advanced Filters

Filter tasks by assignee, label, status, due date, and more. Save filter combinations for quick access.

  • Multi-filter

  • Quick filters

  • Clear all

  • Search

Instantly find any task, project, or comment. Full-text search across all your content.

  • Instant results

  • Search everywhere

  • Keyboard shortcuts

Access & Security

Enterprise-grade security for your studio data

  • Multi-Tenant Security

Complete data isolation between studios. Each workspace is completely separate and secure.

  • Data isolation

  • Secure sessions

  • Encrypted storage

  • Role-Based Access

Control who can see and do what. Admin, teacher, and staff roles with appropriate permissions.

  • Admin controls

  • Staff access

  • Permission levels

  • Secure Authentication

Session-based authentication with password hashing. Secure login for all users.

  • Encrypted passwords

  • Session management

  • Logout controls

Mobile & Integration

Access your projects anywhere and connect your tools

  • Mobile Staff Portal

Simplified mobile-friendly interface for staff. View and update tasks on the go from any device.

  • Touch optimized

  • Quick updates

  • Offline-friendly

  • Cross-App Integration

Sync data with sibling apps like ShowFlow, Class Manager, and Costume Keeper. Unified ecosystem for studios.

  • ShowFlow sync

  • Class Manager

  • Costume Keeper

Billing & Payments

Flexible pricing and Australian-ready payment processing

Dual Payment Processors

Worldpay integration for AU/NZ studios with hosted payment page for secure card collection. Stripe support for international studios.

  • Worldpay HPP

  • Stripe Connect

  • Recurring payments

Discount System

Automatic multi-class and sibling discounts with tiered pricing. Choose percentage or fixed dollar amounts per child. 'Best Price Wins' or stacking modes with pricing preview.

  • Tiered sibling discounts

  • Per-child amounts

  • Pricing preview

Centralised Accounts

Manage all customer billing from a single Accounts page. View family billing sheets with detailed transaction history, outstanding balance tracking, and quick actions to add charges, credits, or record payments.

  • Family billing sheets

  • Outstanding balance tracking

  • Quick actions

  • Add charge/credit

  • Record payments

Magic Features

Smart features for your studio lobby and reception

  • Kiosk Check-in

Self-service iPad kiosk for student check-in at reception. Simple 6-character URLs (e.g., yoursite.com/kiosk/ABC123) that are easy to type on iPad keyboards.

  • Simple TV-friendly URLs

  • iPad-optimised interface

  • Auto-reset after check-in

  • Premium TV Display

Location-specific digital signage with configurable templates. Simple 6-character URLs for easy entry on TV browsers (e.g., yoursite.com/tv/ABC123).

  • 4 visual templates

  • Simple TV-friendly URLs

  • Secure access

Ready to Streamline Your Studio?

Join Australian dance, music, and performing arts studios already using
Class Manager to save time and grow their business.

Streamline your studio operations with Class Manager. Manage classes, track attendance, process payments, and communicate with families โ€” all in one place.

With Class Manager in My Studio Manager, everything is handled in one simple system โ€” so you can focus on the dancing, not the paperwork.

๐Ÿ“… Manage your classes with ease

Forget the spreadsheets and paper rolls. Class Manager keeps your studio timetable organised and up to date, without the admin headaches.

โœจ Why Youโ€™ll Love It:

โœ๏ธ Create and edit classes in seconds.

๐Ÿ“Š View your whole schedule at a glance.

๐Ÿ•’ Manage seasons, holidays, and recurring classes.

๐Ÿ‘ฉโ€๐ŸŽ“ Link classes directly to student and parent records.

โœ… Mark rolls in seconds

Marking attendance doesnโ€™t need to take up your teaching time. With Class Manager, rolls are quick and accurate, from any device.

๐Ÿ“ฒ Mark attendance on your computer, tablet, or phone without having to log in to the system.

๐Ÿ”” Track attendance and spot patterns early.

๐Ÿ“‰ Reduce drop-outs by following up on absences.

๐Ÿ’ฌ Access student details directly from the roll. (Coming Soon)

๐Ÿ“ Enrolments & trials made simple

Families can enrol into classes โ€” or book a trial โ€” straight from your website. Everything flows directly into the system.

โœจ Key Features:

๐ŸŒ Online enrolments sync instantly with your class calendars

๐Ÿงพ Capture student and parent info directly via the online form.

โœ… Restrict class enrolments by age (coming soon)

๐Ÿ™Œ Parents can manage classes via the Parent Portal (coming soon)

๐Ÿค– Connect enrolments to automations and workflows.

๐Ÿ’› Why studio owners love it

Because it means you donโ€™t need multiple systems anymore. My Studio Manager becomes your one-stop-shop โ€” handling class management, enrolments, trials, rolls, communication, and more.

๐Ÿ™Œ Save hours of admin time

๐Ÿ’ƒ Make it easy for families to enrol and trial

๐Ÿ•น๏ธ Keep every tool you need in one simple platform

๐Ÿ’ป No more juggling different logins or paying for extra software

๐Ÿ”” Class Manager is currently in Beta

Our Class Manager module is still in Beta, which means itโ€™s actively being shaped by the feedback of studio owners just like you. Weโ€™re rolling out features, refining the experience, and building it step-by-step with your needs in mind.

Even once the module is out of Beta, weโ€™ll never stop improving. My Studio Manager will continue to grow and adapt based on your feedback and requirements, so the system always works the way you need it to.

๐Ÿš€ Ready to simplify your classes?

With Class Manager, youโ€™ll always know whoโ€™s enrolled, whoโ€™s trialling, and whoโ€™s in the room.

๐Ÿ’ฌ Book a Demo to see it in action or Sign Up For A 30 Day Trial and watch your leads turn into loyal clients!